- What data do we collect?
- How do we collect your data?
- How will we use your data?
- How do we store your data?
- What are your data protection rights?
- What are cookies?
- What types of cookies do we use?
- How to manage your cookies
- Privacy policies of other websites
- How to contact us
- How to contact the appropriate authorities
What data do we collect?
Ministry of Mathematics collects the following data:
- Your name
- Email address
- Mobile phone number
- Your occupation (parent/teacher/tutor)
- The school that you are affiliated with, either as a parent of a pupil, or because you work there.
We need this data so that we can provide you with an account and contact you. It is impractical in most circumstances for Users to remain anonymous, and we may not be able to interact with you, provide access to the website, or answer your enquiry if we are not able to identify Users or collect your personal information.
We may also collect details of other interactions that you and/or your users have with us, together with any other information that you and/or your users choose to provide us with (for example, through correspondence and interactions with our support teams).
We do not collect any unnecessary personal data from Users (for instance, information about medical history, religious beliefs, etc)
Please also note that children (under the age of 18) cannot register to use the site. A teacher, tutor, parent or guardian must register for them. We do not collect or store personal information relating to a child.
How do we collect your data?
You directly provide Ministry of Mathematics with most of the data we collect. We collect data and process data when you:
- Register online or place an order for any of our products or services.
- Voluntarily complete a customer survey or provide feedback on any of our message boards or via email.
- Use or view our website via your browser’s cookies.
- When you correspond with us by phone, email or otherwise.
- Subscribe to marketing communications from us.
We may also automatically collect data when you:
- Visit our site in the form of information directly from your device, including device type, browser type and version, time zone setting, operating system and platform, broad geographic location and other technical information. We may also collect information about how a Users device has interacted with our site, including pages accessed and links clicked, download errors, length of visits to certain pages, page interaction information, and methods used to browse away from any page.
- Some of this information may be collected using cookies and similar tracking technology, as explained in further under the heading “Cookies” below.
Ministry of Mathematics may also receive your data indirectly from the following sources:
- Distributors, business partners, affiliates, sub-contractors, payment and delivery services, analytics providers and search information providers, but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your personal information to us.
How will we use your data?
Ministry of Mathematics collects your data so that we can:
- Process your order and manage your account.
- To carry out our obligations arising from any contracts entered into between you and us and to provide access to our products and services.
- To administer and manage accounts, including username and password resetting, responding to enquiries raised by Users, contacting Users about any problems with their accounts, or the use of our products and services.
- To provide quotes or offers for, and updates about, our products and services.
- To provide you with tips on how to use parts of the product or service.
- To provide you with information about new features on our site.
- To notify you about changes, improvements and upgrades to our products and services.
- To ensure that content from our site is presented in the most effective manner for Users and their computers or devices.
- To keep our site safe and secure.
- To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, product development, quality control, statistical and survey purposes.
- To send out newsletters and emails about our products and services, including the site, information about upcoming events, competitions, and rules of the site
- To send you information about third party services that we feel may be of interest to you, but only where we have express or implied consent to contact someone or we are otherwise permitted by law to do so. If you don’t want to receive these updates, Users may opt out at any time by following the specific opt out instructions within the communications that we send.
Please note that our site does not provide pupils with any means to communicate directly with each other. There are no chat rooms connected with our products and services.
Who do we share my personal information with?
We will keep personal information confidential and will not sell or knowingly divulge Users’ information to advertisers or any external third parties, however the following categories of recipients may access, process or be transferred your data:
- our sub-contractors who assist us in making, improving and delivering the Sites;
- third parties who provide services on our behalf to help with our business activities. These parties are authorised to use your personal information only as necessary to provide these services to us. Such services may include payment processing, providing customer service, sending marketing communications, those who help to enhance the security of our Sites, and those who otherwise process personal information for purposes that are described in this Privacy Notice or notified to you when we collect your personal information;
- Government education departments, universities, bodies managing or representing schools, or schools themselves, to help enhance the learning from our Sites through the preparation of statistical reports and analysis. Any data provided to such establishments for their own analysis will always be provided as aggregated or de-personalised data, in such a way that they are unable to identify any individual child directly or indirectly. It is lawful for us to de-personalise this data as we rely on legitimate interest as our lawful basis to do so and it is lawful for us to share this de-personalised data and any associated reports as we are not sharing any data that can be identified as personal;
- any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, (iii) to enforce our terms and conditions, or (iv) to protect your vital interests or those of any other person;
- a potential buyer (and its agents and advisers) in connection with any proposed purchase, merger or acquisition of any part of our business, provided that we inform the buyer it must use your personal information only for the purposes disclosed in this Privacy Notice;
- any other person with your consent to the disclosure.
When Ministry of Mathematics processes your order, it may send your data to, and also use the resulting information from, credit reference agencies to prevent fraudulent purchases.
How do we store your data?
We use appropriate technical and organisational measures to protect the personal information that we collect and process about you. The data that we collect from you is stored on secure servers in USA. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information. All traffic and passwords are encrypted. As part of our privacy compliance processes we review these security procedures to consider appropriate new technology and methods.
You and your pupils/children are responsible for keeping your log in details confidential. We ask Users not to share their passwords with anyone.
Users should be aware that unfortunately the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We also expect all our employees and contractors to comply with this Privacy Notice, and we will take appropriate actions to address breaches by employees and contractors of the obligations imposed by this Privacy Notice.
Your personal information may be transferred to , and processed in,countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country. Specifically, the servers that hold your personal data for our site are located in USA through Memberstack. However, we have taken appropriate safeguards to ensure that your personal information will remain protected in accordance with this Privacy Notice.
We retain personal information we collect from Users where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements).
When we have no ongoing legitimate business need to process User’s personal information, or where you ask us to delete Users’ information, we take reasonable steps to either delete or anonymise it. If this is not possible immediately (for example, because your personal information has been stored in backup archives), then we will securely store Users’ personal information and isolate it from any further processing until deletion is possible, but will endeavour to do so as soon as reasonably practicable. We may have to retain and use personal information as necessary to comply with our legal and regulatory obligations, to resolve disputes, and to enforce our terms and conditions.
Our policy is to automatically delete all pupil/child data from school accounts, tutor accounts and family accounts 12 weeks after expiry of a free trial or expiry of a subscription, where no renewal or pending subscription has been requested by that school, tutor or family. Please note that subscriptions are not automatically renewed at expiry. The main contact will be notified by us of our deletion policy prior to expiry of the subscription, and again prior to deletion of the pupil data. Deleted pupil/child data cannot be retrieved following deletion.
Ministry of Mathematics would like to send you information about products and services of ours that we think you might like. If you have agreed to receive marketing, you may always opt out at a later date.You have the right at any time to stop Ministry of Mathematics from contacting you for marketing purposes.If you no longer wish to be contacted for marketing purposes, please click here.
What are your data protection rights?
Ministry of Mathematics would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request Ministry of Mathematics for copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that Ministry of Mathematics correct any information you believe is inaccurate. You also have the right to request Ministry of Mathematics to complete the information you believe is incomplete.
The right to erasure – You have the right to request that Ministry of Mathematics erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that Ministry of Mathematics restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to Ministry of Mathematics’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that Ministry of Mathematics transfer the data that we have collected to another organization, or directly to you, under certain conditions.If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please write to us at: Ministry of Mathematics, 18 Springfield Road, Cliftonville, CT9 3EA, or email us through the form on our websites contact page, which is at https://ministryofmathematics.com/contact
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technologyFor further information, visit allaboutcookies.org.
- Keeping you signed in
- Understanding how you use our website
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
- Functionality – Ministry of Mathematics uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
- Advertising – Ministry of Mathematics uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Our Company sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
How to manage cookies
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Privacy policies of other websites
How to contact us
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that Ministry of Mathematics has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office through their website at https://ico.org.uk, or call their helpline which is at 0303 1231113